Custodian Qualification - Vetta™

The Vetta™ interviewing functionality, included with HoldIT™, automates much of the time consuming work in determining the relevance and role of various potential custodians. With the click-of-a-button, legal teams can deploy their own questionnaires and streamline custodian qualification all from their web-browser!

Legal practitioners agree: determining the appropriate custodians subject to litigation hold not only increases the effectiveness of the hold, it also contains litigation costs and risk. Including every potential custodian in the hold ensures relevant information will be retained, but it comes at a high price. The hold itself will be more expensive, because it requires increased staff to plan and administer it. A broad hold will also capture a larger volume of unresponsive documents, thus taking more time and effort to collect, process, and review.

Why needlessly subject employees to litigation hold notices? This only reduces effectiveness and increases the risk that information about the litigation leaks outside the company. Vetta™ simplifies the custodian qualification process for legal teams by automating the questionnaire process to support custodian qualification.

Identify and Manage Custodians

Vetta™ questionnaire functionality simplifies the process of identifying and managing custodians. Uniform question presentation reduces bias based on experience of the interviewer or triggers that might influence the respondent. Legal teams get a consistent lens to assess custodian relevance.

• Compose questionnaires with case-specific issues, triggers, and concepts
• Elicit custodian information regarding role, involvement with case related activities, events, and contacts
• Surface key custodians with flexible question formats – yes/no, forced/multiple choice, and open text
• Answer choices can be assigned action flags to simplify review and qualification of custodian responses

Simplify Case Assessment

Responses solicited through Vetta™ are easy to analyze. Data entry is automatic and robust tabulation and filter options allow for quick isolation of custodians based on issues essential and unique to a particular matter.

• Link custodian information with custodian submitted documents to improve search recall and precision.
• Reduce non-responsive data collection applying reasonable effort standard

Reduce discovery costs and resource allocation

Vetta™ provides legal teams with the scale to interview and collect information from a large number of individuals relatively inexpensively. The expense and time commitment of case assessment is contained due to reduced resource need for staffing/travel and a more focused document production effort.

• Improve productivity of review and classification
• Control expenses and fees for case assessment and discovery

Using our Vetta™ questionnaire functionality, HoldIT™ empowers legal teams to demonstrate chain-of-custody preservation efforts, surface and manage key custodians, quickly assess potential exposure, and defensibly limit the volume of discovery. Interested in learning more? Get started today!